By default, CST has Google Meet's Video Recording function set to Off.

The IT team can temporarily enable this on individual accounts.


Requesting Video Recording for Meets:

  1. Email helpdesk@ - please notify as soon reasonable possible.
  2. Specify the time frame you will need this enabled for. Usually the day(s) of the meeting(s) is suitable.
  3. Refer to the Google Support guide (here) on how to use recording function in Google Meets.
  4. Once the IT team have confirmed it has been enabled for you, test functionality prior to the real meeting.
  5. Notify IT if any issues during testing & setup, or if any changes are required (i.e. if you need it enabled for extra days).


Some things to keep in mind:

  • The recording license needs to be added to the owner of the meeting, not the person recording. IT therefore needs to know who's the owner/organiser.
  • If the person recording is different from the owner, then the person recording will need to be added as a *co-host on the meeting.
  • The recording will appear in the Google Drive of the owner.
  • Leaving spare time to test & troubleshoot is highly recommended.


*How to add or remove a co-host:

  1. In a meeting, at the bottom right, click Show everyone People Tab.
  2. From the “People” tab, find or search the participant’s name.
  3. Next to their name, click Menu  and thenGrant host controls Add people and bots.

Once the new co-hosts are granted hosting privileges, the Host controls icon  appears at the bottom of their screen.